Data retention is the practice of storing documents, records, and various data types for a specific period. On the other hand, data destruction is the process of sorting and shredding data that’s no longer useful to an organization.
Data retention policy is a set of written principles that guide how a company, employees, and parties interact with the business handle personal information. Data retention and destruction policy principles determine what and how data is captured, stored, or removed. A data retention and destruction policy template determines the data retention period and what happens to that data after the retention period expires.
Automation of data retention and destruction ensures you avoid having to sort large amounts of data physically. IT companies such as IBM, Oracle, and Microsoft have created data management systems that collect, sort, archive, and delete your data based on commands you input.